Isn’t it frustrating when you attend a meeting and somebody arrives late, causing everyone else to waste precious time? There are cases in which you need to meet with your client, but you can’t do or say anything if the client gets stuck in traffic. You’re stuck waiting in the conference room, thinking of working overtime just to make up for lost time.
Sound familiar? These scenarios aren’t new to business consultants oftentimes, they adapt to the schedules of their clients just to close a new contract. But in this day and age, it’s high time to leverage new communication technologies to make your meetings more efficient. Many clients may not be open to change, but letting them know that making the switch can be a valuable investment should convince them to abandon time-consuming face-to-face meetings.
As a business consultant, one of the best things you can have is a powerful conference call facility. Here are some of the best reasons to use this flexible communication technology.
Save Staff Time
Showing your clients that you know how to value their time can be a huge plus. By setting up conference calls, it’s easy to work your way around hard travel costs. More importantly, it helps eliminate wasted time which can be used for other productive activities.
Obviously, more savings can be had the farther the distance between you and your client. But even if the attendees work in the same office building, the time-saving benefits of conference calls should not be taken for granted.
This proves immensely helpful for companies with several branches across the globe. It’s easy for everyone to pick up their phone and contribute to the meeting right away instead of thinking about travel time and petrol expenses.
While most consultants use conference calls to save time, it’s worth noting that this proves useless if you experience a performance drop. Thankfully, conference calls now come with innovative features that make it a powerful communication tool.
Aside from setting up meetings on-the-fly, you can also record your conferences. Nobody needs to scribble down notes, so full attention can be dedicated to the meeting agenda. This also makes it easier to go through your meetings to evaluate performance or find information.
It’s also possible to set up branded conference calls and create dedicated rooms for different departments. This feature makes the organization of your meetings a breeze.
Easy Set Up
Many clients find it intimidating to use something they haven’t tried before. Even your own employees might not be familiar with teleconferencing. But with the ease with which you can set up conference calls, you can get everybody on the same page without too much effort.
In general, you only have to purchase a conference number and send out invites to people. And all they need is the phone on their desk. Video conference is also possible by hooking up their computers or laptops, which proves useful for presentations and file sharing.
Conference calls do much more than helping you save time. This communication technology can add value to your meetings while cutting down unnecessary expenses that only make your overall workflow inefficient.