People talk and people listen. People also have a tendency to forget what they heard someone say, filling in the blanks with what they think someone said and eventually forming a somewhat accurate but ultimately flawed recollection.
This is where recordings come into the picture. Whether only the audio or combined with video, documentation of business conversations, speeches, debates, meetings, and other important events involving talking ensure there is an accurate record of the truth rather than a vague memory.
The problem with audio recordings – and more so when combined with video – is that these files take up an immense amount of storage space, either on local drives or in the cloud. While it’s crucial to document speech in various circumstances for the possibility of having to check it later, the overwhelming majority of recorded minutes will be unnecessarily stored.
Given the fact the speaking itself is often the important part – having a record of what was said – the solution to the problem of too much unnecessary recording data is to use transcription services. The professionals behind the best transcription service available online are ready to process hours of recorded conversation and other speech for the sake of efficient documentation. This gives organizations the opportunity to manage their record keeping without devoting a majority of resources to the storage of the records themselves.
In fact, it’s the savings derived from reducing unnecessary file storage that ultimately makes transcription outsourcing a cost-effective solution for virtually any organization tasked with documenting hundreds of hours of audible speech. This is especially true given the security measures required for the proper storage of sensitive recordings. Transcriptionists can be chosen to accommodate any and all requirements for confidentiality. Coupled with the low cost of securely storing word documents versus audio or video, there is no more affordable option for guaranteeing safe documentation than transcription services.
There’s also the matter of accuracy. Just because your organization has an audio recording doesn’t mean it’s a simple matter of replaying the tape to discover what was said. Heavy accents, ambient noises, and other factors can interfere in one’s attempt to discern the actual verbatim sequence of words.
Trained transcriptionists, on the other hand, are prepared for these and other forms of audio interference. They rely on their sensitive hearing, an evaluation of context, and good old-fashioned critical thinking skills to accurately determine the words being spoken. This is true even if there are multiple people speaking, in some cases when they are speaking over one another.
Lastly, there is no rivaling the ease of use of modern transcription services available online. Customers simply upload their recordings and the company determines the grade of complexity of the transcription project. The customer decides whether or not to buy the service, with those who use it having their transcription document available within a few days time. Any concerns about accuracy will prompt a review and full refund if errors are indeed discovered.
Whether it’s a corporation, law office, police station, health clinic, or some other institution involving people talking to one another on a regular basis for the successful performance of critical tasks, a record of what was said is essential. With that said, most of the recordings will prove irrelevant in the years ahead, making data storage costs a burden that can be avoided if a more efficient form of documentation is developed. Enter transcription services, which assist organizations to accurately and affordably maintain secure records of speech.
About the Author:
Rupesh Singh is a freelance writer and founder of moneyoutline.com You can follow him on Google + & Facebook.
